Without WooCommerce company accounts, dealer networks share a single login — no accountability for who ordered what, no spend control, and password resets every time someone leaves. The company account model fixes all three: each buyer has their own credentials, every order is attributed to a person, and orders above a buyer’s limit route to a manager for approval before they become real WooCommerce orders. This is a B2B Suite Pro module — see the B2B Suite overview for the full picture or the product page for Pro pricing.

A company account in B2B Suite groups WordPress users under one company entity with shared wholesale pricing, a shared catalogue, and shared payment terms. Sub-user roles define what each person can do: a Buyer places orders within their limit, a Purchaser approves buyer orders and manages the company’s users, and an Owner controls everything including payment terms usage. Companies are created from an approved B2B registration or directly by an admin, and buyers are invited by email — the company manages its own team without your support inbox getting involved. Every user remains a standard WordPress user underneath, so the WordPress roles and capabilities system keeps working with your other plugins.

Per-user spend limits are the control finance teams ask for first: cap each buyer per order or per month, and orders exceeding the cap do not fail — they route into the purchase approval chain. The approving manager gets an email and dashboard notification, reviews the cart, and approves or rejects with a note. Only on approval does the request become a real WooCommerce order and (if enabled) charge against the company’s net payment terms credit. Approval chains can be single-step (any Purchaser approves) or sequential for higher values. Every step is logged — who requested, who approved, when — giving procurement the audit trail that corporate buyers require before they will move purchasing onto your store. For the buying-side view of why approval workflows matter, see the WooCommerce B2B ecommerce overview.

Setting up WooCommerce company accounts in B2B Suite Pro: enable the Company Accounts module, create your first company (or convert an approved B2B registration), invite buyers by email and assign their sub-user roles, set per-user spend limits where finance requires them, and define the approval chain. From the buyer’s side, everything happens in My Account — their orders, pending approvals, and the shared company order history. Combined with wholesale pricing and net terms, this is the complete corporate purchasing experience inside standard WooCommerce. Start with the free version to set up pricing and registration, then upgrade when your accounts need multiple buyers.